Office Assistant Trade Union vida Headquarters Vienna (f/m/d)

About the trade union vida:

The vida trade union is there for its members around the clock, both at work and in their household and leisure time. In this way, we also support our members in reducing their cost of living - which has recently risen particularly sharply due to inflation - so that there is more left over for life. With strong partners, we offer products at special price advantages via our vida platform and make sure that the price advantage is maintained. We are looking for a

Office assistant at the headquarters of the trade union vida in 1020 Vienna

Are you committed, communicative and a team player? Independent work is just as natural for you as the accurate and responsible handling of sensitive data, billing and simple statistics? Have you already worked as an office assistant or have experience with union work? Then you've come to the right place!

These exciting tasks are waiting for you:

• Completion of classic office management activities (appointment coordination, correspondence, telephone, mail, office supplies orders, etc.)
• Preparation of documents and presentations for meetings
• Keeping and editing minutes, filing, documentation and archiving
• Preparation and follow-up including catering for business visits and meetings (presence & online) and support in the implementation of MS Teams live events
• Planning/organization of business trips and business trip accounting
• Administrative support in various projects
• Member and committee administration

A profile that inspires us:

• Hash, Hak degree or commercial apprenticeship degree (advantageous)
• Very good MS Office skills (Word, Excel, PowerPoint, Outlook, MS Teams)
• Experience with online meetings and live events (MS Teams)
• Dealing with simple statistics and data evaluations
• Structured and precise way of working
• High degree of reliability, loyalty and discretion
• Organizational talent, teamwork and communication skills
• Ability to take minutes
• School English
• Willingness to undergo further training
• Experience in supporting budget processing or simple invoice control is an advantage

What we offer you:

• The necessary training and further education as well as support from experienced colleagues so that you can successfully fulfill your tasks
• Varied work in a motivated team and collegial environment
• Diverse opportunities for a career in employee advocacy
• Monthly gross salary from € 2,851.80, full-time, depending on qualifications and professional experience, overpayment is possible, overtime is compensated

We were able to inspire you?

Then apply now and shape the future together with us.
We look forward to meeting you.

Send your application, CV and letter of motivation to bewerbungen@vida.at by 29 July 2025

We are convinced that diversity can enrich our business. Your talents and skills are the decisive criteria for us, regardless of age, origin, gender, skin color, restrictions, religion and sexual orientation.